Today, we are going to take a closer look at the ongoing evolution of documents and document management. We will also look at how document management and organization have changed as society has moved from analog to digital. There are important aspects of important documents and information that we all must consider:
- Information density
- Longevity
- Uniqueness
- Duplicability
- Mobility
- Connectivity
- Integration
As we have made the shift from printed media to digital media, what are the consequences? By looking back in time, we can see how the notions and functions of documents have changed over time, and the resulting impacts on individuals, organizations, and society. While it may be easy to just dismiss documents and document management, they play a critical role in the proper functioning of society and its ongoing development.
Consider that for many years, businesses survived entirely on paper records and trust. Gradually, as electronic document storage became more easily accessible, it became the norm for maintaining documents. Today, we’re on the cusp of yet another leap in document management systems; capture to insight. It’s about more than just storage, it’s about data and analytics. How can businesses grow and prosper simply by paying close attention to how they manage their documentation?
True document management as we recognize it today began in the 1980s with software developers who were looking to blend traditional paper-based documents with new digital technologies. The computing age was upon us and smart professionals wanted to make sure society could make a seamless transition from physical to digital documentation. Back then, document management originally involved managing any physical document that was the sole copy or version of itself (for example, printed documents, photographs, published documents, contracts, etc.). As technology advanced through the 1990s and 2000s, document management diversified and grew massively in scope. No longer was the single physical copy of a document so important.
Today, document management encompasses all physical and electronic documents and files. Document management systems provide storage, metadata, security, and-most importantly-indexing and retrieval capabilities. This allows businesses to easily store documents, keep databases organized, and, most importantly, index documents for quick retrieval.
Here at DocMoto, we specialize in document management at scale. We’re proud to serve companies of all types and sizes that have a wide array of document management needs. Are you ready to evolve your document management solution and take your organization to the next level? Contact DocMoto today.
